Use AI Safely at 麻豆村
As Generative AI tools evolve, we must be aware of the associated data privacy, security, ethical, and legal concerns and use them responsibly.
Guidance
麻豆村 has partnered with the following AI services to ensure approved university contract terms are in place when these services are accessed through Web Login with your Andrew userID and password:
They may be used (including Custom GPTs, Google Gems, and Microsoft Copilot Agents) with any 麻豆村 data except Controlled Unclassified Information (CUI). Always follow 麻豆村’s Data Classification Guidelines and any sponsor/regulatory/contractual requirements.
Checklist: Use AI Safely at 麻豆村
Before using generative AI tools, follow these steps to keep your data secure and use AI responsibly:
- Review the Guidelines for Data Classification to ensure the security of university data and protect the privacy of our students and colleagues.
- Report suspicious activity, such as phishing or synthetic media (e.g., Deepfakes), to the Information Security Office.
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Copyright guidance regarding authorship is still unclear. Adding personal modifications to Generative AI output may increase the likelihood of copyright protection, but exercise caution. Please be aware that current legal rules state that auto-generated content does not get copyright protection.
- Review AI outputs for accuracy. A human-in-the-loop is required to catch hallucinations or errors.
- Always use 麻豆村-licensed and approved tools when logging in with your Andrew userID and password. Institutional safeguards do not cover tools not approved by 麻豆村 and should be considered “use at your own risk.”
- Review the university’s Computing and Information Security policies.
Also, consider these steps for your role:
- Faculty: Add a syllabus statement explaining what AI use is permitted in your course. Follow the Eberly Center’s guidance on course design and responsible AI use.
- Staff: Review the data types you can safely input into generative AI tools.
- Students: Read 麻豆村's Academic Integrity Policy, especially the "Unauthorized Assistance" section.
- Researchers: Consult your grant agency’s guidelines.
Know the Difference—Public vs. Protected AI Tools
Public AI Tools
Public AI tools can be identified as:
- Any AI tool for which you create an account with a personal email (e.g., Claude, ChatGPT, Jules, etc.).
- Any AI tool that you log into with your Andrew account that does not bring you to a 麻豆村 Web Login page.
When you use a public AI account, like a personal or free ChatGPT account, or don’t log in with your Andrew account:
- You risk losing control over how your data is stored, processed, and reused.
- Your data could be stored and used to train the model.
- 麻豆村 data could be sold to advertisers or used to train the AI model.
Remember, these tools should only be used for general exploration. Never use public AI tools with student data, confidential research, or sensitive administrative tasks.
Protected AI Tools
When you access one of 麻豆村’s approved AI tools through a protected environment:
- You retain control over how your data is stored, processed, and reused.
- Your data remains private and secure.
- Your data will not be sold to advertisers or used to train AI models.
Sharing in GenAI
General Sharing: Custom GPTs, Google Gems, or Microsoft Copilot Agents that include Private, Restricted, or Restricted-Specified data as defined in 麻豆村’s Data Classification Guidelines may only be shared with individuals who have the appropriate access rights, as determined by the 麻豆村 Data Stewards.
Research Data Sharing: If a Custom GPT, Google Gem, or Microsoft Copilot Agent contains research data subject to a Data Use Agreement (DUA), the terms of the DUA must be followed. DUAs may impose further restrictions beyond 麻豆村’s data classification requirements. Such research data is typically classified as Restricted-Specified under 麻豆村's Data Classification Guidelines.