Computer Club Budget
FY2013 (July 1 2012 - June 30, 2013)
The computer club offers the opportunity to tinker with unique hardware, promote open source development and advocacy, and hack on interesting programming projects, all while offering a variety of useful services to the campus community. Among other services, we run the contributed webserver (supporting CGI scripts and SQL database access), a USENET server, and an open source FTP mirror. We have our own machine room and a well-developed infrastructure for which we are always seeking new ideas for expansion. We hold weekly meetings. See our website for this semester's times.
JFC Rep: Willy Elmore (welmore)
Summary
| Requested | |
|---|---|
| Expenditures | $3,408.92 |
| Capital | $1,000.00 |
| Revenue | ($380.00) |
| Final | $3,028.92 |
| Recommended | |
|---|---|
| Expenditures | $2,800.00 |
| Capital | $1,000.00 |
| Revenue | ($800.00) |
| Final | $2,000.00 |
| Final | |
|---|---|
| Expenditures | $3,291.00 |
| Capital | $1,000.00 |
| Revenue | ($500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $2,791.00 |
| FY13 Starting Balance | $2,791.00 |
Public Event Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $600.00 | $600.00 | $600.00 |
Supplies/food for Demo Night event. |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 |
T-shirt printing for demosplash event. (20 shirts @ $10/shirt) |
| Sub-Total | $800.00 | $800.00 | $800.00 |
Server Hardware
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equipment Repair (+) | $250.00 | $250.00 | $250.00 |
Hardware Failure Pre-Allocation (Expenses related to repair/maintenance of existing server hardware) |
| Computing Supplies (+) | $50.00 | $0.00 | $0.00 |
Power Cables (These sometimes wear out or become damaged and must be replaced with new cable for safety reasons) gave you this last year |
| Equipment Repair (+) | $150.00 | $100.00 | $100.00 |
Repair Expenses for Future Donated Machines (Sometimes donated machines have missing/broken parts and we must replace them before the machines can be used.) same as last year |
| Computing Supplies (+) | $95.00 | $95.00 | $95.00 |
Rack Mounting Hardware (rails, screws, etc. needed to mount servers in racks) |
| Computing Supplies (+) | $240.00 | $240.00 | $240.00 |
Hard Disks for storage upgrades and repairs |
| Computing Supplies (+) | $120.00 | $120.00 | $120.00 |
RAM upgrades to new servers |
| Computing Supplies (+) | $20.00 | $20.00 | $20.00 |
Ethernet cables for repairs and upgrades |
| Computing Supplies (+) | $20.00 | $20.00 | $20.00 |
Assorted RS-232 adapters |
| Capital Expense Fund (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Purchase of a replacement rack-mountable UPS (uninterruptible power supply) for server rack 6. The unit in this rack is very old and has been malfunctioning for some time. These units typically have a lifespan of 10 years or more (maybe requiring a battery replacement for ~$200 after 5). |
| Sub-Total | $945.00 | $845.00 | $845.00 |
Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Office Supplies (+) | $30.00 | $30.00 | $30.00 |
Office Supplies (staples, tape, rubber bands, etc.) |
| Other Supplies (+) | $20.00 | $0.00 | $0.00 |
Miscellaneous tools (screw drivers, pliers, etc.) gave you this last year |
| Equipment Repair (+) | $50.00 | $50.00 | $50.00 |
Maintenance/cleaning supplies for machine room cooler. This unit must be cleaned periodically to prevent failure (cooling failure, flooding, etc.) |
| Capital Equipment (+) | $100.00 | $25.00 | $100.00 |
Digital Multimeter (Fluke T5-600) for repair/monitoring. This is a useful tool for repairing computer equipment and monitoring power consumption. appeal granted; expect this to last for 10 years |
| Computing Supplies (+) | $100.00 | $100.00 | $100.00 |
Materials for machine room monitoring project. Some club members have expressed interest in building networked temperature/humidity/alarm monitoring for the machine room. |
| Computing Supplies (+) | $50.00 | $50.00 | $50.00 |
Materials for cooling unit monitoring project. |
| Sub-Total | $350.00 | $255.00 | $330.00 |
Telecom Expenses (Fixed Costs)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Telephone External (+) | $216.00 | $0.00 | $216.00 |
Machine Room Emergency Telephone ($17/mo, 12 months). Our machine room is in Cyert B basement where cellphone reception is unreliable, so we need the wired telephone in the event of an emergency. appeal granted, working in a room with hazardous conditions, need office phone in case of emergency |
| Internet Services - External (+) | $247.92 | $250.00 | $250.00 |
Data Lines (2 lines @ $10.33/mo, 12 months). These are the two ethernet uplinks that connect our machine room to the campus network and internet, we can't operate without them. |
| Sub-Total | $463.92 | $250.00 | $466.00 |
Retro Computing
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equipment Repair (+) | $150.00 | $150.00 | $150.00 |
Repair/maintenance of existing equipment |
| Computing Supplies (+) | $200.00 | $0.00 | $200.00 |
Video converter hardware for retro demos & seminars appeal granted, upgrading different parts |
| Computing Supplies (+) | $100.00 | $100.00 | $100.00 |
SCSI card for AT&T 3B2 server |
| Computing Supplies (+) | $200.00 | $200.00 | $200.00 |
Purchase of ColecoVision gaming console for retro demos and gaming |
| Computing Supplies (+) | $200.00 | $200.00 | $200.00 |
RAM upgrades for Amiga A1200 |
| Sub-Total | $850.00 | $650.00 | $850.00 |
Income/Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Sales (-) | $180.00 | $200.00 | $200.00 |
T-shirt sales at Demosplash event. Regardless of whether we order 5 shirts or 50 shirts, we never sell all of them and don't break even because it's tough to get more than $12 per shirt. |
| Events and Activities (-) | $200.00 | $200.00 | $200.00 |
Expected income from Demosplash event (ticket sales to non-Â鶹´å affiliates) |
| Donations/Contributions (-) | $0.00 | $400.00 | $100.00 |
appeal granted |
| Sub-Total | -$380.00 | -$800.00 | -$500.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Equipment (+) | $100.00 | $25.00 | $100.00 | Digital Multimeter (Fluke T5-600) for repair/monitoring. This is a useful tool for repairing computer equipment and monitoring power consumption. |
| Capital Expense Fund (+) | $1,000.00 | $1,000.00 | $1,000.00 | Purchase of a replacement rack-mountable UPS (uninterruptible power supply) for server rack 6. The unit in this rack is very old and has been malfunctioning for some time. These units typically have a lifespan of 10 years or more (maybe requiring a battery replacement for ~$200 after 5). |
| Computing Supplies (+) | $50.00 | $0.00 | $0.00 | Power Cables (These sometimes wear out or become damaged and must be replaced with new cable for safety reasons) |
| Computing Supplies (+) | $95.00 | $95.00 | $95.00 | Rack Mounting Hardware (rails, screws, etc. needed to mount servers in racks) |
| Computing Supplies (+) | $240.00 | $240.00 | $240.00 | Hard Disks for storage upgrades and repairs |
| Computing Supplies (+) | $120.00 | $120.00 | $120.00 | RAM upgrades to new servers |
| Computing Supplies (+) | $20.00 | $20.00 | $20.00 | Ethernet cables for repairs and upgrades |
| Computing Supplies (+) | $20.00 | $20.00 | $20.00 | Assorted RS-232 adapters |
| Computing Supplies (+) | $100.00 | $100.00 | $100.00 | Materials for machine room monitoring project. Some club members have expressed interest in building networked temperature/humidity/alarm monitoring for the machine room. |
| Computing Supplies (+) | $50.00 | $50.00 | $50.00 | Materials for cooling unit monitoring project. |
| Computing Supplies (+) | $200.00 | $0.00 | $200.00 | Video converter hardware for retro demos & seminars |
| Computing Supplies (+) | $100.00 | $100.00 | $100.00 | SCSI card for AT&T 3B2 server |
| Computing Supplies (+) | $200.00 | $200.00 | $200.00 | Purchase of ColecoVision gaming console for retro demos and gaming |
| Computing Supplies (+) | $200.00 | $200.00 | $200.00 | RAM upgrades for Amiga A1200 |
| Donations/Contributions (-) | $0.00 | $400.00 | $100.00 | |
| Equipment Repair (+) | $250.00 | $250.00 | $250.00 | Hardware Failure Pre-Allocation (Expenses related to repair/maintenance of existing server hardware) |
| Equipment Repair (+) | $150.00 | $100.00 | $100.00 | Repair Expenses for Future Donated Machines (Sometimes donated machines have missing/broken parts and we must replace them before the machines can be used.) |
| Equipment Repair (+) | $50.00 | $50.00 | $50.00 | Maintenance/cleaning supplies for machine room cooler. This unit must be cleaned periodically to prevent failure (cooling failure, flooding, etc.) |
| Equipment Repair (+) | $150.00 | $150.00 | $150.00 | Repair/maintenance of existing equipment |
| Events and Activities (-) | $200.00 | $200.00 | $200.00 | Expected income from Demosplash event (ticket sales to non-Â鶹´å affiliates) |
| Internet Services - External (+) | $247.92 | $250.00 | $250.00 | Data Lines (2 lines @ $10.33/mo, 12 months). These are the two ethernet uplinks that connect our machine room to the campus network and internet, we can't operate without them. |
| Meals Domestic (+) | $600.00 | $600.00 | $600.00 | Supplies/food for Demo Night event. |
| Office Supplies (+) | $30.00 | $30.00 | $30.00 | Office Supplies (staples, tape, rubber bands, etc.) |
| Other Sales (-) | $180.00 | $200.00 | $200.00 | T-shirt sales at Demosplash event. Regardless of whether we order 5 shirts or 50 shirts, we never sell all of them and don't break even because it's tough to get more than $12 per shirt. |
| Other Supplies (+) | $20.00 | $0.00 | $0.00 | Miscellaneous tools (screw drivers, pliers, etc.) |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 | T-shirt printing for demosplash event. (20 shirts @ $10/shirt) |
| Telephone External (+) | $216.00 | $0.00 | $216.00 | Machine Room Emergency Telephone ($17/mo, 12 months). Our machine room is in Cyert B basement where cellphone reception is unreliable, so we need the wired telephone in the event of an emergency. |
By Ocode
| Requested | |
|---|---|
| Capital Equipment | $100.00 |
| Capital Expense Fund | $1,000.00 |
| Computing Supplies | $1,395.00 |
| Donations/Contributions | $0.00 |
| Equipment Repair | $600.00 |
| Events and Activities | $200.00 |
| Internet Services - External | $247.92 |
| Meals Domestic | $600.00 |
| Office Supplies | $30.00 |
| Other Sales | $180.00 |
| Other Supplies | $20.00 |
| Printing & Publishing External | $200.00 |
| Telephone External | $216.00 |
| Recommended | |
|---|---|
| Capital Equipment | $25.00 |
| Capital Expense Fund | $1,000.00 |
| Computing Supplies | $1,145.00 |
| Donations/Contributions | $400.00 |
| Equipment Repair | $550.00 |
| Events and Activities | $200.00 |
| Internet Services - External | $250.00 |
| Meals Domestic | $600.00 |
| Office Supplies | $30.00 |
| Other Sales | $200.00 |
| Other Supplies | $0.00 |
| Printing & Publishing External | $200.00 |
| Telephone External | $0.00 |
| Final | |
|---|---|
| Capital Equipment | $100.00 |
| Capital Expense Fund | $1,000.00 |
| Computing Supplies | $1,345.00 |
| Donations/Contributions | $100.00 |
| Equipment Repair | $550.00 |
| Events and Activities | $200.00 |
| Internet Services - External | $250.00 |
| Meals Domestic | $600.00 |
| Office Supplies | $30.00 |
| Other Sales | $200.00 |
| Other Supplies | $0.00 |
| Printing & Publishing External | $200.00 |
| Telephone External | $216.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $3,408.92 |
| Capital | $1,000.00 |
| Revenue | ($380.00) |
| Final | $3,028.92 |
| Recommended | |
|---|---|
| Expenditures | $2,800.00 |
| Capital | $1,000.00 |
| Revenue | ($800.00) |
| Final | $2,000.00 |
| Final | |
|---|---|
| Expenditures | $3,291.00 |
| Capital | $1,000.00 |
| Revenue | ($500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $2,791.00 |
| FY13 Starting Balance | $2,791.00 |