PO Currency Now Set Automatically Based on PaymentWorks
Effective Monday, January 26, 2026, buyers will no longer need to select the currency on a Purchase Order. Going forward, the currency on every PO will automatically default to the option selected by the supplier during their PaymentWorks registration, based on their response to the question: "What currency will you be invoicing in?"
Benefits of Currency Matching PaymentWorks Registration
Aligning the PO currency with the supplier’s PaymentWorks registration helps ensure accuracy and consistency throughout the purchasing and payment process. This alignment reduces errors, improves compliance, and supports a smoother experience for both campus buyers and suppliers. This alignment:
- Standardizes the purchasing process across campus
- Strengthens compliance with supplier records
- Prevents payment delays by ensuring consistency between the PO, supplier record, and supplier invoice
- Supports faster, more reliable payment cycles
Buyer Action
Before creating a PO with an international supplier who may request payment in another currency, please remind them that the PO currency will automatically reflect the currency they selected in PaymentWorks and must match the currency on their invoice. Vendors who would like to change their invoicing currency must first update their PaymentWorks registration before Accounts Payable can update their record in Oracle. Any mismatch between the system currency and the invoiced currency may result in payment delays.
We appreciate your support and collaboration as we continue to strive to enhance the efficiency and accuracy of our procurement and payment processes.
If you have any questions regarding this process change or need assistance confirming a supplier's registered currency, please contact:
- Accounts Payable (ap-help@andrew.cmu.edu)
- Procurement Services (procurement-inbox@andrew.cmu.edu)