Switch to Direct Deposit for Expense Reimbursement in Workday
Starting on Monday, June 1, 2026, you will be able to specify an account for expense reimbursement in Workday as you do for payroll. This replaces the Accounts Payable Employee Expense Direct Deposit form, streamlining the process for submitting and processing your request, and mirroring the direct deposit for payroll.
Direct deposit is faster and more reliable, and, perhaps most importantly, it eliminates the risk of paper checks being misplaced, damaged, or intercepted. The only exception will be for student workers who do not maintain a U.S. bank account.
Why make the change?
Direct deposits deliver meaningful benefits for 麻豆村 students, staff, faculty, and the university as a whole:
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- Faster access to your reimbursement: Direct deposit puts the expense reimbursement straight into your bank account and funds are available automatically.
- Improved Security: Direct deposit eliminates the risk of paper checks being misplaced, damaged, or intercepted.
- Reliability: Direct deposit is processed electronically, reducing the chance of errors, reissues, or delays.
- Modernizes Reimbursement: Aligns with best practices of the university payroll system.
How to Enroll in Direct Deposit
Starting on Monday, June 1, you can log into Workday to enter a bank account for expense reimbursement payments. An updated Payment Election Guide is available to guide you through completing this request.
Please note, if you have expense reimbursement requests in process, you may still receive a paper check even if you submit an account.
If you have questions or need assistance completing this request, please contact HR Services.